Office Assistant

Job Title: Office Assistant
Division/Dept: Finance / Accounting
Reports To: Internal Auditor
FLSA Status: Non-Exempt
WC Code: 7380
EEO Code: Administrative Support
SUMMARY: The Office Assistant collects and distributes company mail and assists with various accounting duties.
Distribute and collect interoffice mail between the Breck Inn, Connect Breck, Gold Point, Grand Colorado on Peak 8, Grand Lodge on Peak 7, Grand Timber Lodge and the Sales Center.
Properly post all outgoing mail, charge to sending department and take to post office.
Maintain the mail postage meter, ordering supplies and refilling funds when needed.
Coordinate delivery and shipment of packages and reconcile UPS statements.
Distribute checks according to the instructions on the invoice or check request, and ensure that appropriate remittance information is mailed with the check to facilitate accurate application of the payment to our account.
Review PO queue in Commerce Connections.
Maintain current and accurate filing to facilitate research.
Keep shipping technology current.
Negotiate and manage shipping rates.
Maintain inventory of mailing and shipping supplies.
Run postage department reports and clear monthly.
Make deliveries to title company, the Town of Breckenridge and the county.
Obtain authorized signatures on transfers.
Pick up and deliver construction draws and various legal documents.
Maintain storage units and Sales Center dock, delivering supplies, maintaining inventory of the storage units and maintaining organization at the Sales Center dock.
Uphold Hospitality Standards, Company Culture and Department Core Standards and observe Company policies and procedures.
Be the "End of the Line" and resolve every situation inherited, not passing it along, whenever possible.
Follow up on any situation that is not fully resolved at the time of the initial request always giving consideration to what the guest or owner deems appropriate.
Strive to close the loop (alleviate or eliminate issues) on any situations that cannot be fully resolved.
Respond promptly to all email and voicemail correspondence.
Maintain a positive working relationship with all contacts, always being helpful and courteous.
Adhere to company appearance standards at all times.
Attend and participate in company-wide training sessions and department staff meetings.
MARGINAL DUTIES: Functions that are not considered essential to the job:
Assist in various accounting projects as needed.
Perform other duties as assigned.
Follow Company guidelines for environmental sustainability practices (recycling, composting and conserving resources) and participate in the Company's sustainability initiatives.
QUALIFICATIONS: To perform this job successfully this position must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
COMPETENCIES / SKILLS / ATTRIBUTES: To perform the job successfully an individual should possess the following competencies, skills and attributes: Maintain expert knowledge and understanding of all computer programs and product knowledge applicable to the position Provide exceptional customer service and anticipate needs Pay attention to detail and demonstrate accuracy and thoroughness Give and receive feedback and ask for clarification when necessary Support the team's effort to succeed by giving and welcoming feedback, building morale and contributing a positive team spirit Treat people with respect and consideration Take initiative and perform tasks without being asked Use equipment and materials properly Observe safety procedures and report potentially unsafe conditions.
EDUCATION / EXPERIENCE: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
COMPUTER EXPERIENCE: Ability to type by sight, operate a personal computer and accurately record time worked, in the correct department, using the Company time keeping system. Has a basic working knowledge of Microsoft office, including Outlook, Word and Excel.
CERTIFICATIONS and/or LICENSES: Must possess a valid US driver license and an acceptable driving record.
LANGUAGE ABILITY: Ability to speak, read, write and interpret in English. Ability to speak effectively and present information to guests and owners, or employees of the organization.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Stand and walk over 2/3 of the time.
Perform repetitive motions of the arms (elbows, wrists, hands and fingers) over 2/3 of the time.
Use hands and fingers to touch, handle, feel or grasp over 2/3 of the time.
Lift and carry 10 25 pounds between 1/3 and 2/3 of the time.
Reach with arms under 1/3 of the time.
Speak and listen in person and over the telephone under 1/3 of the time.
Climb, balance, stoop, kneel, crouch, or crawl under 1/3 of the time.
Sit and work at a computer workstation (using mouse and keyboard) under 1/3 of the time.
Lift up to 50 pounds under 1/3 of the time.
Push using upper extremities to press with force to thrust forward, downward or outward under 1/3 of the time.
Pull using upper extremities to draw, haul or tug objects in a sustained motion.
Requires close, distance, color and peripheral vision, close visual acuity and depth perception.
WORK ENVIRONMENT: The environmental conditions the employee will have exposure to:
Administrative environment between 1/3 and 2/3 of the time.
Outdoor weather conditions such as sun, ice, snow, wind, dust, rain and humidity between 1/3 and 2/3 of the time.
Exposure to moving vehicles, cold temperatures and icy roads while driving between properties.
Pets and pet dander when in contact with pet friendly locations around the company.
Moderate noise

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